A typical day in a real estate agency
Imagine a regular morning in a real estate agency. The phone rings constantly, and clients come and go to discuss various properties. Amidst this hustle and bustle, agents need to find time to complete rental contracts. Each contract requires inserting property details, tenant information, and payment schedules - a process that often takes hours.
What goes wrong
Problems arise when contracts are filled out manually. Data entry errors are common, such as the tenant's name being incorrect or property details being erroneous. These mistakes not only affect the agency's professionalism but can also lead to costly legal disputes. Moreover, the time spent in front of the computer filling out each contract is time that could be used more productively, such as finding new clients.
The modern solution
Automated documents are a lifesaver in such situations. With automation, real estate agencies can generate rental contracts without the need for copy-pasting or repeatedly checking details. LexiFlow facilitates this transition through templates and configurable data sources.
How it works
The first step is creating a template in LexiFlow, using dynamic variables like {{tenant_name}}, {{property_address}}, and {{rent_value}}. Then, data sources are configured, either from an updated CSV file or an existing database. These data sources are mapped with the template variables, allowing for the automatic generation of documents. Once the flow is built, agencies can quickly generate dozens of contracts without errors.
Real results
After implementing automation, real estate agencies reported a reduction in contract completion time from 3 hours to just a few minutes. Errors became almost nonexistent, and agents redirected their energies towards activities that bring direct value, such as interacting with clients and expanding the property portfolio.