Old Scenario

Block administrators have an essential task in managing accurate documentation for general meetings of associations (AGM), where important decisions for the community are discussed and made. The typical process of drafting an AGM minute usually begins with taking manual notes during the meeting and continues with transcribing these notes into a Word or Excel document. This process involves hours of work to verify details such as attendance, votes, and decisions. Add to this the inevitable errors, from typing mistakes to unintentional omissions. The result? A document that often needs to be reviewed multiple times.

New Scenario

With LexiFlow, the process of creating AGM minutes becomes much simpler and more efficient. Block administrators can now automate the entire workflow, reducing the time and effort required for each meeting. Instead of manually transcribing notes, administrators can use predefined templates that include all necessary fields, such as {{meeting_date}}, {{participant_name}}, {{decisions_made}}, and {{votes}}. Collected data can be automatically integrated from external sources such as CSV files, databases, or APIs, ensuring the accuracy and timeliness of the information.

Key Differences

  • Speed: From hours to just a few minutes.
  • Accuracy: Elimination of human errors through automatic data validation.
  • Professionalism: Standardized documents that impress residents and ensure legal compliance.

How to Transition

The transition to an automated system with LexiFlow is quick and intuitive.

  • Create Template: Develop a model with all necessary fields in the form of {{variables}}.
  • Set Data: Connect relevant data sources (CSV, API).
  • Mapping: Correlate variables with fields from data sources.
  • Build Flow: Configure the flow for generating automatic documents.

ROI of the Change

Investing in the automation of AGM documents brings tangible benefits, such as:

  • Time Savings: Documentation time can be reduced by up to 80%.
  • Error Reduction: Practically zero mistakes due to the elimination of manual transcription.
  • Improved Collaboration: Easy access to updated documents for all association members.